As an entrepreneur, your writing skills have never been so important. You’re always in contact with others via emails, instant messaging, and through your website.
Proofreading what you write is an essential part of making your writing better. Professional proofreader Triss Jones from Assignment Writing Service says, ‘Your writing says a lot about your company. If you don’t proofread, it makes your whole enterprise look sloppy and ill equipped.’ If you want to improve your proofreading, read on for these 9 essential tips.
Proofread everything you write
Yes, everything. That email you’re about to send to a friendly client may seem ok, but you want to give it the once over before you send it. Remember, that any messages you send aren’t as private as you think. When you write, imagine that your text will be available to the public to view. Keep every communication polished before you hit ‘send’.
Set the writing aside
Don’t proofread your writing as soon as you’ve written it. Leave it for a while, ideally around 24 hours. Then, come back to it. You’ll find that you’ve gained some distance from the text, and you’ll find it easier to pull out any mistakes you’ve made.
Work from a print out
When proofreading, don’t proofread your work directly from the computer screen. Print it out and work from the paper. Putting your writing in a different format helps you look at your writing in a new light, and again makes it easier to spot issues. You can also make notes on the print out, ready for when you make your edits on the computer.
Use helpful tools
Proofreading doesn’t have to be you on your own, staring at the page in front of you. There’s plenty of tools out there that will help you get your proofreading done quickly and accurately. Try some of the following for yourself:
- Citation Maker: Avoid having to do edits by getting your citations right first time. This tool gives you the right citation for any source you use.
- Write My Essay: The basis of good writing is good grammar. If you’re having trouble with yours, talk to the tutors at this writing service.
- Paper Fellows: It’s hard to improve when you don’t get feedback. Join this writing community and get involved to improve your writing.
- Academized: If you need help finding the right words for an important email or announcement, work with the expert writers at this service.
Make your own style guide
If you’re going to be doing a lot of writing, then it may be useful to write your own style guide. This is something you can refer back to when you need a reminder of what to do. It will also make all of your communications consistent. In yours, for example, you may need to note that your business name is stylized as JohnDoeEnterprises, or that industry specific isn’t to be used.
Put online software to good use
There’s plenty of software that you can use as you proofread, to help you catch what you miss by yourself. Easy Word Count and Proofread Bot will both check your work over if you paste it in, and tell you where the errors are instantly. There’s also editing services such as Boom Essays, who will give your writing to an expert to proofread for you.
Read the writing out loud
You can feel strange reading your own work aloud to yourself, but it’s a very helpful method for proofreading. Like printing out your work, you can experience your writing in a different format. As you have to read it out, you’ll instantly see technical errors that can make it hard to read, too.
There’s plenty of distractions, even in the most dedicated office. If you find the internet distracts you, switch it off. If noise is a problem, go somewhere quiet. This way, you can really dedicate yourself to the job at hand.
Have someone read your work
You’re very close to your own writing, so you’ll miss errors as you know what you meant. Try giving your writing to a trusted friend. They’ll be able to look over it with a fresh eye, and tell you what needs fixing.
Good proofreading is all in the time and effort you spend on it. Do it consistently, and you’ll have quality writing that will bring in the customers you need.